Tender Cell is following activities at pre-tender stage on receipt of an invitation to tender, during
tender stage and the immediate post tender stage after the award of the contract.
Reviewing the invitation to the Tender and liaison with the Management for the status of participation and taking action according to the Management instruction.
Receiving the Tender from the Client / Consultant and preparing the Tender Brief and co-ordinating with the Management for the type of actions to be taken for the preparation of Tender.
Assigning the Tender staff and tender programme for the tender.
Co-ordinating with relevant staff of other Cells for obtaining the feed back for the submission of tender.
Preparation of tender estimate in accordance with the tender procedures as per QSP-B01.
Conducting the tender site visits and obtaining the relevant information for the tender.
Arranging and review of the subcontractor's quotations at the tender stage.
Monitoring and supervising the Quantity Surveyors, Draughtsman and Secretary Cum Document Controller's works.
Scrutinizing the competitive offers received from the subcontractors / suppliers at the tender
stage and negotiating to obtain the best prices.
Effective control over and timely handling of all aspects of tender submission.
Liaison with the management for the preparation of final estimate and maintaining the confidentiality of Tender final prices.
Follow-up of Tender results and liaison with the Management for post-tender queries raised
by the Client / Consultant.
Preparation of estimate and Tender Budget using the CCS software.
Liaise closely with the Project Control Engr. / Project Manager / Sr. Procurement Engr. after award of the project for explaining / drawing attention to the salient features of the project and project budget.
Necessary coordination for arranging the project kick off meeting by the Management.
Circulating the project documents to the required Cells for the execution of the project.
Collecting the feed back on project budget from the Project Cell and Project Control Cell.
Liaison Tender bond requirement / submission and collection of the same and handing over of the same to the Finance Cell.
Preparation and circulation of comparison of Contract Review and Tender.